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The ChurchCouncil (CC) of St Thomas’ Anglican Church, Kefalas, Crete.

1.Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come in to such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

2.Who are we?

The Church Council of St Thomas’, Kefalas, is the data controller (contact details below). This means it decides how your data is processed and for what purposes.

3.How do we process your personal data?

The CC of St Thomas’ complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

•To administer records of church membership, church Prayernet and church congregation & friends.

•To raise funds and promote the interests of the church.

•To maintain our own accounts and records, including the processing of Gift Aid applications.

•To inform you of news, events, activities and services relating to St Thomas’s.

4.What is the legal basis for processing your personal data?

* Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.

* Processing is necessary for carrying out legal obligations in relation to Gift Aid.

* Processing is carried out by a not-for-profit body with a religious aim provided:

The processing relates only to members or former members, or to those who have regular contact with it in connection with those purposes, and there is no disclosure to a third party without consent.

5. Sharing your personal data.

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members, or for purposes connected with the church. We will only share your data with third parties outside of this chaplaincy with your prior consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance setout in the guide “Keep or Bin: Care of Your Parish Records”, which is available from the Church of England website (see footnote for link).

Specifically we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and chaplaincy registers (baptisms, marriage blessings, funerals) permanently.

7.Your rights and your personal data.

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

•The right to request a copy of your personal data, which the CC of St Thomas’, Kefalas holds about you.

•The right to request that the CC of St Thomas’, Kefalas corrects any personal data if it is found to be inaccurate or out of date.

• The right to request that your personal data is erased where it is no longer necessary for the CC of St Thomas’, Kefalas to retain such data.

•The right to withdraw your consent to the processing at any time.

•The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing.

•The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek your prior consent to the new processing.

9. Contact details

To exercise all relevant rights, queries or complaints please in the first instance contact:

Data Controller: To be updated

Or Church Warden: Charlotte Potter at


Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at:-

You can contact the Information Commissioner’s office: this text to start editing. This block is a basic combination of a title and a paragraph. Use it to welcome visitors to your website, or explain a product or service without using an image. Try keeping the paragraph short and breaking off the text-only areas of your page to keep your website interesting to visitors.

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